FinanceInvoice reconciliationSupplier billing on project work
Supplier invoices read by AI and reconciled against the costs recorded on site
invoices matched to recorded costs
- Status
- In production
- Built with
- ClaudeStructured outputTypeScriptGraphQL
01The problem
Supplier invoices arrived as PDFs and were checked by eye against whatever the site had recorded, when they were checked at all. Over-billing and missed charges surfaced at month end, if ever.
02What we built
Bulk invoice upload, with each document read by an AI model into a fixed format. Each invoice is then matched against the costs recorded on site, the matched entries are marked as reconciled, and any difference is pre-filled as a balancing line. Reconciled invoices are locked so the record stays intact.
03The result
Every supplier invoice is tied to the site records it pays for, and any difference is a visible line, not a surprise in the month-end numbers.
More work
Something like this in your business?
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